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Bibliographic Database Guide
Guide to Submitting Information to the EMAP Bibliographic Database
Introduction
The EMAP Bibliographic Database presents publication types in formats ascribed to by the Council of Biology Editors (1994). The publication types include: book, book section, conference proceedings, journal article, report, special volume, thesis and workshop. Entry of citation information is presented by publication type. Documentation on format, length and definition of each field is presented below and accessed from the data entry screen. Data entry in specific formats and lengths is necessary to present the proper citation formats on the EMAP Home Page.
Procedure/Data Entry
To submit citations to the EMAP Bibliographic Database, the following is suggested:
- Become familiar with the citation fields and formats in the table below. The documentation for each field consists of:
a) Name: Name of attribute (variable)
b) Format: Data type and length
c) Definition: Description of attribute, followed by example data in specified format
- Review the EMAP Bibliography on the EMAP Home Page at: http://oaspub.epa.gov/emap/bib.search (Alternate Access)
- Review the example publication type entries:
CONFERENCE PROCEEDINGS, JOURNAL ARTICLE, BOOK SECTION, REPORT, BOOK, SPECIAL VOLUME, THESIS, WORKSHOP
- Choose the appropriate publication type from the list on the web form to access a data entry form.
- Fill in the data entry screen. You are able to access format information at each field.
a) Start data entry in the first space of each block.
b) For each field, only enter the punctuation as it appears in the described format. The only other punctuation necessary is that within a publication title, a conference or workshop name or an abstract.
c) Enter all publication titles in lower case, except the initial word.
d) For Authors and Editors, up to five entries may be made on the first screen, click on the appropriate link for additional entries. Authors or editors should be listed according to rank.
e) For fields potentially longer than 80 characters, such as publication title, there is a scrolling mechanism that allows users to type on one line until the field is finished. For the Abstract, a hard return can be entered at any time.
f) Leave fields blank for which there are no data.
g) Enter 'Comments' about the publication, if necessary. - Review the information before pressing the SUBMIT button.
- Repeat the process with the same or another publication type.
- The information will be transmitted to EMAP IM personnel for review. Expect a 5 working day delay before the citation appears on the web site.
Reference
Council of Biology Editors (Style Manual Committee). 1994. Scientific Style and Format. The CBE Manual for Authors, Editors and Publishers. 6th Edition. New York (NY):University of Cambridge.
CITATION INFORMATION: Citation field formats and definitions.
| Field | Format | Definition |
| PUBLICATION TYPE | Character
Length 30 |
Bibliographic type from defined list: journal article, book, book section or chapter, report, conference proceedings, workshop, thesis or special volume |
| AUTHOR | Character
Length 80 |
Enter Author as LASTNAME II (Last name, First Initial then Middle Initial without punctuation); Nancy D. Doe is entered as DOE ND |
| EDITOR | Character
Length 80 |
Enter Editor as LASTNAME II (Last name, First Initial then Middle Initial without punctuation); Daniel D. Smith is entered as SMITH DS |
| PUBLICATION DATE | Character
Length 15 |
Publication date. Enter as YYYY, e.g., 1995 |
| PUBLICATION TITLE | Character
Length 320 |
Name of: 1) journal article, 2) book section, 3) section or paper in workshop, 4) full conference proceedings, 5) paper, speech or poster in conference, 6) thesis or 7) special volume. Special volumes consist of a book dedicated to one subject, a CD-ROM, a video, etc. The type of special volume should be enclosed in brackets at the end of the title, e.g., [video]. |
| JOURNAL NAME/ NAME OF WORKSHOP OR CONFERENCE | Character
Length 320 |
Name of scientific journal. Spell out full name of journal. Name of workshop or conference if paper presented. If full conference proceedings, then enter in 'Publication Title'. For conference ordinals, enter as 1st, etc. |
| BOOK | Character
Length 160 |
Name of book for: book, book section, special volume |
| VOLUME | Character
Length 30 |
Volume of journal, book as N or NN, e.g., 1, 12 |
| ISSUE NUMBER | Character
Length 10 |
Issue number for a journal volume, e.g., 12(9) |
| # VOLUMES | Character
Length 30 |
Total number of volumes as N or NN, e.g., 1, 2 |
| EDITION | Character
Length 20 |
Edition of book |
| PAGES | Character
Length 20 |
Enter pages without repeating digits. Either sequence for journal article, book section, proceedings (402-9, 12-5) or total number of pages for report or thesis (45, 252) |
| PUBLISHER | Character
Length 240 |
Entity publishing document |
| LOCATION OF PUBLISHER | Character
Length 80 |
Publication location. Enter as City (STATE), i.e., New York (NY) or Washington (DC). Include country if located outside the USA, e.g., Paris (France). |
| WORKSHOP/ CONFERENCE LOCATION | Character
Length 80 |
Conference/workshop location as City, ST, e.g., Corpus Christi, TX or spell out country, e.g., Windsor, Ontario, Canada. |
| WORKSHOP/ CONFERENCE DATE | Character
Length 30 |
Workshop/conference date. Enter as YYYY Mon D-D, D-DD or DD-DD, e.g., 1995 Mar 7-9. For event occurring over two months, use 1995 Mar 31-Apr 2 |
| EPA DOCUMENT NUMBER | Character
Length 100 |
Only EPA-assigned document numbers: EPA/xxx-YY/NNN. |
| INTERNAL NO. | Character
Length 30 |
Internal number from any originator, such as laboratory, academia, e.g., GB/SL-345, Technical Report No. 115. |
| ISBN NO. | Character
Length 30 |
ISBN report numbers only, PB93-186278 |
| FORTHCOMING | Character
Length 1 |
Check means the publication process is ongoing |
| ABSTRACT | LONG | Brief description of publication |
| KEYWORD | Character
Length 100 |
User-defined search criteria for publication |
| COMMENTS | Character
Length 200 |
Comments on citation. This field might include comments on document location (URL or other) or publication status |
The following example shows data entry formats by field. The example is followed by the citation as it would appear on the EMAP Home Page. If an abstract is present, it would be accessed from a link below the citation. Keywords are used for searching.
PUBLICATION TYPE: CONFERENCE PROCEEDINGS
AUTHOR: Benson WH
AUTHOR: ElSohly MA
AUTHOR: Summers JK
EDITOR: Daniel BJ
PUBLICATION TYPE: 1993
PUBLICATION TITLE: Evaluation of tissue residues for the Environmental Monitoring and Assessment Program Near Coastal-Louisianian Demonstration
CONFERENCE/PROCEEDINGS NAME: Proceedings of the 23rd Mississippi Water Resources Conference
EVENT CITY: Jackson, MS
EVENT DATE: 1993 Apr 6-7
PUBLISHER: Water Resources Research Institute
PUBLICATION CITY: Biloxi (MS)
PAGES: 77-85
ABSTRACT: The Environmental Monitoring and Assessment Program (EMAP) is a national program developed by the U.S. Environmental Protection Agency in response to the need for information about the degree to which existing pollution control programs and policies protect the nation's ecological resources. EMAP - Estuaries represents one portion of EMAP's efforts in near coastal environments. These efforts are designed to provide a quantitative assessment of the regional extent of coastal environmental problems by measuring status and change in selected condition indicators.
KEYWORD: Louisianian Province
KEYWORD: Environmental Monitoring and Assessment Program
KEYWORD: estuarine resources
KEYWORD: estuarine monitoring
Citation
Benson WH, O'Neal JM, Allgood JC, ElSohly MA, Summers JK. 1993. Evaluation of tissue residues for the Environmental Monitoring and Assessment Program Near Coastal-Louisianian Demonstration. In: Daniel BJ, editor. Proceedings of the 23rd Mississippi Water Resources Conference; 1993 APR 6-7; Jackson, MS. Biloxi (MS); Water Resources Research Institute. p 77-85.
The following example shows data entry formats by field. The example is followed by the citation as it would appear on the EMAP Home Page. If an abstract is present, it would appear below the citation. Keywords are used for searching.
PUBLICATION TYPE: JOURNAL ARTICLE
AUTHOR: Summers JK
AUTHOR: Weisberg SB
AUTHOR: Holland AF
AUTHOR: Kou J
AUTHOR: Engle VD
PUBLICATION DATE: 1997
ARTICLE TITLE: Characterizing dissolved oxygen conditions in estuarine environments
JOURNAL TITLE: Environmental Monitoring and Assessment
trong>VOLUME: 45
strong>ISSUE NUMBER: 3
PAGES: 316-8
ABSTRACT: Dissolved oxygen concentration is an important characteristic of estuarine systems that is used to describe the results of eutrophication and to assess its effects on biota. Although dissolved oxygen can be measured accurately, we used Monte Carlo sampling from 16 semi-continuous dissolved oxygen records collected from estuaries along the Atlantic and Gulf coasts to show that the large temporal variability in DO causes typical sampling protocols to inaccurately characterize dissolved oxygen conditions at a site.
KEYWORD: dissolved oxygen
KEYWORD: eutrophication
KEYWORD: hypoxia
Citation
Summers JK, Weisberg SB, Holland AF, Kou J, Engle VD. 1997. Characterizing dissolved oxygen conditions in estuarine environments. Environmental Monitoring and Assessment 45(3):316-8.
If the article is awaiting publication, a check in the 'Forthcoming' field would appear as:
Summers JK, Weisberg SB, Holland AF, Kou J, Engle VD. 1997. Characterizing dissolved oxygen conditions in estuarine environments. Environmental Monitoring and Assessment. Forthcoming.
The following example shows data entry formats by field. The example is followed by the citation as it would appear on the EMAP Home Page. If an abstract is present, it would appear below the citation. Keywords are used for searching.
PUBLICATION TYPE: BOOK SECTION
AUTHOR: Blazer VS
AUTHOR: Facey DE
AUTHOR: Fournie JW
AUTHOR: Courtney LA
AUTHOR: Summers JK
EDITOR: Stolen JS
EDITOR: Fletcher TC
CHAPTER/SECTION TITLE: Macrophage aggregates as indicators of environmental stress
PUBLICATION DATE: 1994
BOOK NAME: Modulators of fish immune responses
VOLUME: 1
CHAPTER PAGES: 169-85
PUBLISHER: SOS Publications
PUBLICATION CITY: Fair Haven (NJ)
EPA PUBLICATION NUMBER: EPA/600/A-94/114
ABSTRACT: Although numerous investigators have noted changes in macrophage aggregates (MA) when comparing contaminated and reference sites, there is little information available as to the factors which may affect the accumulation of these structures. We are interested in assessing their usefulness as indicators of environmental stress as well as in examining the effects of other factors such as fish species, age, and parasite load. The use of splenic and hepatic MA parameters was evaluated in estuarine and freshwater systems.
KEYWORD: fish species
KEYWORD: macrophage aggregates
KEYWORD: ecological indicator
KEYWORD: Environmental Monitoring and Assessment Program
Citation
Blazer VS, Facey DE, Fournie JW, Courtney LA, Summers JK. 1994. Macrophage aggregates as indicators of environmental stress. In: Stolen JS, Fletcher TC, editors. Volume 1, Modulators of fish immune responses. Fair Haven (NJ): SOS Publications. Report nr EPA/600/A-94/114. p 169-85.
The following example shows data entry formats by field. The example is followed by the citation as it would appear on the EMAP Home Page. If an abstract is present, it would appear below the citation. Keywords are used for searching.
PUBLICATION TYPE: REPORT
AUTHOR: Forest Health Monitoring
PUBLICATION DATE: 1993
REPORT NAME: Forest Health Monitoring 1992 Annual Statistical Summary
TOTAL PAGES: 42
PUBLISHER: US Environmental Protection Agency
PUBLICATION CITY: Washington (DC)
EPA TRACKING NUMBER: EPA/620/R-94/010
INTERNAL TRACKING NUMBER: NE\NA-INF-115-92
ISBN NUMBER: PB90-155276
Citation
Forest Health Monitoring. 1993. Forest Health Monitoring 1992 Annual Statistical Summary. Washington (DC): US Environmental Protection Agency. Report NR EPA/620/R-94/010; NE\NA-INF-115-92; PB90-155276. 42 p.
The following example shows data entry formats by field. The example is followed by the citation as it would appear on the EMAP Home Page. If an abstract is present, it would appear below the citation. Keywords are used for searching.
PUBLICATION TYPE: BOOK
EDITOR: Couch JA
EDITOR: Fournie JW
PUBLICATION DATE: 1993
BOOK NAME: Pathobiology of marine and estuarine organisms
VOLUME: 1
TOTAL PAGES: 552
PUBLISHER: CRC Press
PUBLICATION CITY: Boca Raton (FL)
INTERNAL TRACKING NUMBER: ERL,GB 810
ABSTRACT: This book is an up-to-date compendium of scientific findings related to diseases of marine and estuarine organisms. The information was presented at the Gulf Breeze Symposium on Marine and Estuarine Disease Research sponsored by the US Environmental Protection Agency (EPA) Environmental Monitoring and Assessment Program (EMAP) held in October 1990 at Pensacola Beach, Florida.
KEYWORD: marine/estuarine diseases
KEYWORD: contaminants
Citation
Couch JA, Fournie JW, editors. 1993. Pathobiology of marine and estuarine organisms. Boca Raton (FL): CRC Press. Report NR ERL,GB 810. 552 p.
The following example shows data entry formats by field. The example is followed by the citation as it would appear on the EMAP Home Page. If an abstract is present, it would appear below the citation. Keywords are used for searching.
PUBLICATION TYPE: SPECIAL VOLUME
AUTHOR: Environmental Monitoring and Assessment Program
PUBLICATION DATE: 1991
BOOK NAME: America's ecological report card: Environmental Monitoring and Assessment Program (EMAP) [video]
PUBLISHER: US Environmental Protection Agency
PUBLICATION CITY: Washington (DC)
EPA TRACKING NUMBER: EPA/600/V-92/001
ABSTRACT: This video provides a report on the US Environmental Protection Agency's (EPA) Environmental Monitoring and Assessment Program (EMAP).
KEYWORD: environmental assessment
KEYWORD: environmental monitoring
Citation
Environmental Monitoring and Assessment Program. 1991. America's ecological report card: Environmental Monitoring and Assessment Program (EMAP) [video]. Washington (DC): US Environmental Protection Agency. Report NR EPA/600/V-92/001.
The following example shows data entry formats by field. The example is followed by the citation as it would appear on the EMAP Home Page. If an abstract is present, it would appear below the citation. Keywords are used for searching.
PUBLICATION TYPE: THESIS
AUTHOR: Ely JF
PUBLICATION DATE: 1995
THESIS TITLE: Mapping from airphotos to determine disturbance in streamside landuse
TOTAL PAGES: 52
GRANTING UNIVERSITY: University of Oregon
LOCATION OF UNIVERSITY: Corvallis (OR)
INTERNAL TRACKING NUMBER: Technical Report 134
ABSTRACT: High resolution land use/land cover information from stream riparian areas is useful in understanding instream biotic assemblages, and is often not available for geographical research. A classification system was developed which provides the types of information about the riparian buffer thought to be important in providing good habitat for, or disturbing the habitat of, aquatic biota. Using this classification, large scale airphotos of fifteen western Oregon steams were interpreted.
KEYWORD: riparian area
KEYWORD: habitat change
KEYWORD: aquatic life
Citation
Ely JF. 1995. Mapping from airphotos to determine disturbance in streamside landuse. Corvallis (OR): University of Oregon. 52 p.
The following example shows data entry formats by field. The example is followed by the citation as it would appear on the EMAP Home Page. If an abstract is present, it would appear below the citation. Keywords are used for searching.
PUBLICATION TYPE: WORKSHOP
AUTHOR: Boesch D
AUTHOR: Lewis M
AUTHOR: Morrison D
AUTHOR: Roscigno P
AUTHOR: Scott KJ
AUTHOR: Summers JK
EDITOR: Lewis MA
PUBLICATION DATE: 1999
PUBLICATION TITLE: Ecotoxicology and risk assessment for wetlands
WORKSHOP NAME: Proceedings from the Pellston Workshop on Ecotoxicology and Risk Assessment for Wetlands
LOCATION OF WORKSHOP: Anaconda, MT
WORKSHOP DATE: 1995 Jul 30-Aug 3
PUBLISHER: SETAC Publication
PUBLICATION CITY: Pensacola (FL)
PAGES: 77-85
KEYWORD: ecotoxicology
KEYWORD: risk assessment
KEYWORD: wetlands
Citation
Boesch D, Lewis M, Morrison D, Roscigno P, Scott KJ, Summers JK. 1999. Ecotoxicology and risk assessment for wetlands. In: Lewis MA, editor. Ecotoxicology and risk assessment for wetlands. Proceedings from the Pellston Workshop on Ecotoxicology and Risk Assessment for Wetlands; 1995 Jul 30-Aug 3; Anaconda, MT. Pensacola(FL): SETAC Publication. p 77-85.