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Sample Letter for Concessionaires and Vendors

Note: EPA no longer updates this information, but it may be useful as a reference or resource.

Dear Concessionaire or Vendor:

The [Name of location or event] is implementing a waste reduction and recycling program. Events at our venue generate a great deal of waste and recyclable materials. We are committed to diverting as much of these materials as possible from the waste stream. To help conserve natural resources, and protect the environment, we ask that you join us in a partnership by participating in our waste reduction and recycling program.

Please review the information about the recycling program procedures below:

[Give details of the recycling program here, including which materials will be recycled, where bins will be located and how and when the materials will be collected. Distinguish between your responsibilities and the concessionaire/vendor’s. Also note in this section if you plan on making the program mandatory through a contractual change.]

Waste reduction is an important part of our new program. We ask that you partner with us to:

We will be making every effort to educate guests about our recycling program. In addition, it is important that your employees be aware of the new program and how it will operate. We ask that you please educate your workers about the recycling policies and procedures at [Name of location or event].

For more information, or if you have any questions or concerns, please contact the Recycling Coordinator, [Name], at [Phone and/or e-mail]. We look forward to working with you to accomplish the goals of our recycling and waste reduction program.


[Your name here]


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