May 7, 1997

Dear Subcommittee Member:

The next meeting of the Subcommittee for Development of Ozone, Particulate Matter and Regional Haze Implementation Programs is scheduled for Tuesday, June 10 (from 8:30 a.m. - 5:30 p.m.) and Wednesday, June 11 (from 8:30 a.m. - 3:00 p.m.). The meeting will be held at the:

Omni Durham Hotel

201 Foster Street

Durham, North Carolina 27701

Telephone: 919/683-6664

The Coordination and Work Groups will hold meetings on Monday,

June 9. More specific information on those meetings will be available via the Ozone/PM/Regional Haze bulletin board.

Hotel/Shuttle Information

A block of rooms has been secured for the meeting at the rate of $86.00 for a single until May 19. When contacting the hotel to make reservations, please indicate that you are attending the "EPA Meeting".

Shuttle service is available from Raleigh/Durham International Airport ($17.00 one way) from R&G Shuttle Service. The telephone number is 800/840-2738, and the shuttle service has customer services desks in all of the terminals. Taxi service to the hotel is approximately $20.00.

Directions to Hotel

If you are driving to the hotel from the airport, take I-40 West to the Durham Freeway which is 147 North (exit 279B) to the Mangum/Roxboro Street exit (exit 12B). Take a right at the light at the bottom of the ramp onto Roxboro. At the third light, bear to the left at the Downtown Loop (Morgan Street). Turn left at the third light onto Foster, and the hotel is on your right.

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Durham Bulls Baseball Game

The Durham Bulls (Durham's Single A Team in the Carolina League) will be in town on Tuesday, June 10, and will be playing against the Frederick Keys (a Baltimore Orioles' affiliate). The game will start at 7:00 p.m. and the cost of a ticket is $4.50 for general admission and $5.50 for reserved seating. We will be taking a head count of the Subcommittee members who want to go to the game on the morning of June 10.

Travel Reimbursement

As you know, FACA authorizes EPA to reimburse travel and per diem expenses upon request by Subcommittee members. However, it is EPA's policy, due to the budget constraints, not to reimburse these expenses for Subcommittee members from the business community, except under extraordinary circumstances. While limited funding is available to cover the travel expenses of other Subcommittee members, the number and duration of future meetings will depend on the number of funding requests that we receive. See attachment for specific information on travel reimbursement.

Arrangements for non-EPA funded travel (and travel by participants from Federal Agencies) are the responsibility of the individual participants.

Meeting Attendance

Because of the growing number of Subcommittee members and in order to better manage the upcoming meeting, please call JoAnn Allman at 919-54l-1815 or Denise Gerth at 919-54l-5550 by May 28, 1997 to indicate if:

1) You plan to attend

2) You are sending an alternate

3) You will not be able to come to the meeting

This information will help us to prepare for the meeting.

Meeting Agenda

A draft agenda will be forwarded to you as soon as it is available. The issue papers for discussion at the June 10-11 meeting will be available on the OAQPS TTN bulletin board by COB June 3, 1997 and from the website (http://ttnwww.rtpnc.epa.gov) by June 4, 1997. The focus of our next meeting will be a continuing discussion of Phase II implementation issues. I would appreciate if you would schedule your itinerary so that you will be able to stay for the entire meeting in order to participate in all of the discussions.

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If you have any questions, please feel free to call me at 919- 54l-5498 or Denise Gerth at 919-54l-5550.

Sincerely,

William F. Hamilton

Designated Federal Officer

Enclosure

ENCLOSURE

TRAVEL REIMBURSEMENT

Travel Authorizations: All EPA-funded travel must be authorized by this office in advance and comply with EPA's travel approval review procedures. If you are requesting travel assistance, contact JoAnn Allman at 919-54l-1815 as early as possible. Her voice mail will indicate who to contact if she is out for an extended period of time. Travel assistance requested of other EPA staff will not be authorized. JoAnn is responsible for having your travel authorizations and airline reservations prepared.

If you live in the Research Triangle Park area and plan to request reimbursement for mileage and parking or taxis/limousines, we will also need to prepare a travel authorization for you. Please contact JoAnn as soon as possible for authorization to collect local travel expenses as well.

Airline Tickets: Because you are traveling as a government employee, your airline reservations will be made on the government contract carriers in order to obtain the government rate. Airline tickets can only be paid for with a Government Transportation Request (GTR) that we will issue.

Per Diem and Lodging: You will be reimbursed for per diem and lodging based on the Federal travel regulations. These rates vary from city to city. Since per diem is based on a set amount, receipts do not have to be submitted for meals. However, receipts for lodging are required, in addition to any incidental expenses over $25.00

Taxis and Limos: Taxis and limos are authorized for ground transportation to and from airports and hotels, whereas rental cars are not authorized for government travel. As a reminder, you are required to submit a receipt for expenses over $25.00 (except for food as noted above).

Travel Vouchers: At the subcommittee meeting you will be provided an envelope with: 1) a travel voucher form (signature needed only), 2) travel information form, 3) directions for voucher submittal, and 4) an envelope addressed to JoAnn Allman. Please fill out and submit the requested information in order to be reimbursed in a timely manner.

Please note that travel assistance not approved by EPA in advance and/or transportation costs that are charged to an individual's credit card will not be reimbursed by EPA.

EPA/OAQPS/AQSSD/DGERTH/NCM RM536:(MD-15)x5550

File Name:c:\1\Gerth\JUNE.mtg May 6, 1997