SUBJECT:	Summary of November 7, 1996 Communication and Outreach Work Group teleconference call.

I.	PURPOSE

A Communication & Outreach (C&O) Work Group conference call took place on November 7, 1996 to discuss the Dallas meeting, the revised 11/5/96 draft Communication Plan, and the agenda for the upcoming in-person meeting in Denver. Following is a summary of the discussion and proposed action items.

II.	PARTICIPANTS

Work Group members in attendance:

Tom Curran, Co-chair, OAQPS/ITG

Ron White, Co-chair, ALA

Jan Kleeman, OAQPS/ITG

Alice Collingwood, PSAPCA

Stephanie Cooper, OTC - for Bruce Carhart

Kathy Ellis, DOD

Nancy Kruger, STAPPA/ALAPCO

Richard Paul, AAMA

Quin Shea, NMA

Beverly Smith, Oklahoma DEQ - for Scott Thomas

Work Group members not in Attendance:

Tad Aburn, MDE

Susan Bullard, OMS

Margaret Cook, Intertribal Council of Arizona

Jayne Mardock, Clean Air Network

Caryl Pfeiffer, Kentucky Utilities Co.

Nancy Seidman, Massachusetts DEP

Sandy Stash, ARCO

Other EPA attendees: Larry Wallace, Bob Stallings, and Nancy Pate.

Other attendees: Bill Becker, STAPPA/ALAPCO and Eric Schweitzer, EC/R Incorporated (EPA Contractor support).

III.	MEETING SUMMARY

Action items

1)	The Work Group will reiterate that the work group is not an advocacy tool and materials are not being drafted by the Work Group, during the Denver presentation.

2)	Jan Kleeman will send two copies of the "Ozone: Double Trouble" film to Scott Thomas and Ron White. Jan Kleeman will inquire whether Jayne Mardock needs copies as well.

3)	Members should send comments on the Communication Plan to Jan Kleeman by COB on Tuesday, November 12. She will incorporate the comments and get a revised copy to members before the Denver meeting.

4)	Members were asked to let Jan Kleeman know of additional C&O opportunities between the proposal and promulgation.

5)	If possible, based on the completion of the issue papers, the "Raw Material Available" column in Attachment 1 of the Communication Plan will be retitled to list specific items that will be available.

6)	Members were asked for additional long-term C&O strategies, which can include C&O during implementation.

7)	If it is ready in time, the revised information packet will be sent to members before the Denver meeting and will be included on the agenda.

Other items to note:

1)	There will be no conference call on November 14. The next Work Group meeting will be held in Denver, CO at the Executive Towers on November 18 from 2:00 to 5:00 p.m. Denver time. There will be no conference line available for the Denver meeting. Members are advised to carry all luggage because there have been reports of considerable time delays for baggage claims.

2)	There will be no written presentation delivered to the CAAAC at its December meeting. John Seitz and Alan Krupnick will provide a verbal presentation.

3)	EPA will be meeting with its regional offices to discuss the C&O materials that will be available at or around the NAAQS proposal.

4)	There will be a C&O Work Group presentation to the Subcommittee in Denver at 2:00 pm on Tuesday, November 19. The presentation will provide an overview of the Work Group's entire process, including the communication plan and an update on recent activities.

5)	There will be a CASAC meeting held in Raleigh, NC on the same day(s) as the Subcommittee meeting in Denver, CO.

6)	Videotape copies of the October 2 satellite downlink and another video entitled "Ozone: Double Trouble" are available. Members should contact Jan Kleeman and let her know how many copies they want.

7)	Because there is not sufficient time to pull the Phase I report together in the brief period between the Denver Subcommittee meeting and the CAAAC meeting on December 12, the written report has been postponed until early January.

8)	The Washington State Department of Ecology will be holding workshops on January 7 and 9 which will focus on future challenges. The workshops will cover: air quality trends, NAAQS revisions, Columbia Plateau (Eastern WA), and visibility (Western WA).

9)	There will be a Council of State Governments meeting in Cleveland, OH.

10)	After the NAAQS proposal, interest in C&O concerning implementation issues is likely to increase.

IV.	SUMMARY OF IDEAS DISCUSSED/PROPOSED

Recap of Dallas Meeting

Lingering concerns about the Work Group having an advocacy position were discussed. Several members thought the issue was resolved by Ron White's response, at the Dallas Subcommittee meeting, to a remark about the potential for an advocacy role. During the work group presentation at the Denver Subcommittee meeting, the Work Group will reiterate that the work group is not an advocacy tool and materials are not being drafted by the Work Group.

It is incumbent upon the Work Group to ensure that an accurate, credible message gets out. It is important to get sound information out on both the FACA process and implementation strategies.

The issue of whether the standard is revised and the development of effective implementation programs in the event the standard is revised, are two separate issues. The public is not aware of the line between standard setting and FACA. The message should be that costs are being considered in the implementation process, but not in the standard setting process.

Revised Communication Plan (11/5/96 version)

The questions in Attachment 1 of the Communication Plan may not be necessary for inclusion in the C&O section of the Phase I final report.

The Communication Plan will be revised for the Denver meeting, based on comments during the call and any additional comments sent to Jan Kleeman. Several Work Group members expressed satisfaction with the latest version of the Communication Plan.

A timeline overview illustrating key milestones and the C&O method(s) of reaching target audiences should be included in the Communication Plan. A picture working back from promulgation next June, illustrating what will be happening in the interim and when, would be of great benefit to the planning efforts of state and local agencies.

Not having to deliver a written report to the CAAAC on December 12 will provide the Work Group with more time to polish the C&O section of the Phase I report.

Agenda for Denver Meeting

The idea of a third column, which describes how the information in Attachment 1's table will be delivered, will be discussed in Denver.

Closure on the Communications Plan with members approving its inclusion in the Phase I report is a main goal of the Denver meeting. Another goal is developing a timeline including major milestones, and reorganizing Attachment 1.

If it is ready in time, the revised information packet will be sent to members prior to the Denver meeting and will be on the agenda.