SUBJECT:	DRAFT Summary of May 16, 1996 Communication and Outreach Work Group meeting.

DATE:	June 3, 1996

I.	PURPOSE

A Communication & Outreach Work Group teleconference call took place on May 16, 1996 to discuss the following topics: the PM Staff Paper Review, a satellite downlink, a brochure, items for Work Group review/consideration, and planning for the upcoming meeting. Following is a summary of the discussion and proposed action items.

II.	PARTICIPANTS

Work group members in attendance:

Tom Curran, Co-chair, OAQPS/ITG

Ron White, Co-chair, ALA

Jan Kleeman, OAQPS/ITG

Stephanie Cooper, OTC - for Bruce Carhart

Alice Collingwood, PSAPCA

Richard Paul, AAMA

Caryl Pfeiffer, Kentucky Utilities Co.

Quin Shea, NMA

Scott Thomas, Oklahoma DEQ

Work group members not in attendance:

Tad Aburn, MDE

Susan Bullard, OMS

Kathy Ellis, DoD

Nancy Kruger, STAPPA/ALAPCO

Veronica Kun, NRDC West

Nancy Seidman, Massachusetts DEP

Sandy Stash, ARCO

Other EPA attendees: Christine Sansevero, Larry Wallace, Bob Stallings, Karen Borel (Region IV), and Jennifer Morisato (Region VI).

Eric Schweitzer, EC/R Incorporated (EPA Contractor support)

III.	MEETING SUMMARY

Action items

1)	Jan Kleeman will send a copy of the basic "What is FACA?" piece currently posted on the TTN to Work Group members. Please get comments on this document back to her within the next two weeks. If it is finished in time, she will also send members EPA's one-page piece about the NAAQS process. Members were asked to think about whether this would be better as a brochure or a one-pager for an issues notebook. The above two sheets, along with one on health effects, will be sent with the Science & Technical Support document if possible. Members were asked to think about whether these will be understandable to the general public and should be ready to comment on them at the upcoming face-to-face meeting.

2)	Tom Curran asked members for ideas on a better term to describe this process. It has been labeled as the FACA process somewhat by default and the lack of a better acronym. He is concerned that a brochure or Home Page with the title "FACA Subcommittee on Ozone, PM, and Regional Haze Implementation Programs" may be daunting to the general public and discourage people from accessing the materials.

3)	If members have any additional agenda items for the next meeting, please let Jan Kleeman know within the next week.

Other items to note:

1)	Schedule for upcoming meetings:

The next Communications & Outreach Work Group meeting is scheduled to take place from 1:00 - 4:00 p.m. EDT on May 29, 1996 in Durham, North Carolina at the OMNI Durham Hotel (reservations: 1-800-843-6664, direct number 1-919-683-6664). The FACA Subcommittee will meet from 8:00 a.m. - 5:00 p.m. EDT on May 30, 1996 at the OMNI Durham.

6/13	12:30 p.m. - 2:00 p.m. EDT	(202) 260-8330 (#6978)

6/27	12:30 p.m. - 2:00 p.m. EDT	(202) 260-8330 (#6978)

2)	A member outing to a Durham Bulls baseball game has been organized for the evening of Wednesday, May 29. Tickets are $5 each. All those who are interested can sign up at the registration desk on Wednesday.

3)	The TTN helpline number is (919) 541-5384 and its hours are 11:00 - 5:00 EST.

4)	The draft agenda for the May 30, FACA Subcommittee meeting is posted on the bulletin board.

5)	The PM Staff paper is now available on the TTN.

IV.	SUMMARY OF DISCUSSION

Work Group Business

There is a block of hotel rooms available for May 28 and 29. Members need to say they are with the FACA Subcommittee meeting and make reservations by the end of the day on May 17 to get the $84 government rate.

The agenda for the face-to-face meeting on May 29 will include: the brochure/one-pagers, the information clearinghouse (i.e., how to pull it together and make it available), the Science & Technical Support document, and the fact sheets. If members have any additional agenda items, please let Jan Kleeman know within the next week.

The FACA TTN Bulletin Board has been in operation for about 3 weeks and has been accessed about 340 times per week. Members should be able to access the bulletin board if they have given Jan Kleeman their username. The only items currently in the development area of the bulletin board are the two contact lists provided by Scott Thomas and Richard Paul.

Mary Nichols and her Deputy, Dick Wilson were briefed this week on FACA progress thus far. Ms. Nichols asked whether having a facilitator would help achieve consensus.

Although EPA does not have its budget in place yet, and the satellite downlinks and other products will entail costs, the Agency is optimistic about receiving the necessary funds to go ahead with these products. EPA is planning development of satellite downlink on ozone health effects and a brochure.

Tom Curran noted that he and Ron White continue to meet with the Coordination Group during their biweekly teleconference calls.

Tom Curran reminded members that EPA's office is within walking distance from the OMNI Durham hotel and offered to provide members with a bulletin board demonstration or other support.

The PM Staff paper is now available on the TTN.

Alice Collingwood has not received the May 2 minutes and other materials posted on the bulletin board. She noted that accessing information electronically can take extra time and needs to be simplified for users as much as possible.

All members that were present at this meeting are planning to attend the face-to-face meeting on May 29. No one requested a conference line be made available at the next meeting.

PM Staff Paper Review

Ron White provided members with a brief report on what was happening at the CASAC meeting in Chapel Hill, NC. The main objective of the meeting was to review the staff paper on the PM NAAQS. At the time of Ron White's report, CASAC was discussing ambient concentration and secondary standard issues. WESTAR gave a presentation on the implications of EPA's proposal on PM-10 and PM-2.5. The effects of various control strategies and control requirements on other pollutants was also discussed. The FACA process was cited at the meeting as a source of information on multi-pollutant impacts. Other topics of discussion included: background PM levels, PM-10/PM-2.5 ratios, the robustness of the PM-2.5 data pool, and the general availability of data.

Satellite Downlink

Jan Kleeman said a satellite downlink has been scheduled for September 1996. Members should think about which topics should be covered in the downlink and identification of target audiences. Alice Collingwood suggested the Work Group also consider ways to increase awareness of and participation in the downlink.

Tom Curran was involved with the previous Photochemical Assessment Monitoring Stations (PAMS) satellite downlink. The PAMS downlink was set up with a 1-800 FAX number, which allowed the audience to FAX questions to speakers at designated times. The downlinks are done at the North Carolina State University and can be a mix of live coverage and videotaped footage. They primarily reach State agencies, but it is possible to get them to reach everyone with a satellite dish. Tom Curran said the downlinks have generally been well-received. One downlink on small businesses had approximately 3,000 attendees. He said the focus of this downlink will be on ozone/PM health effects. Although the content is EPA's responsibility and is outside of FACA's purview, he believes this Work Group can provide valuable input, especially about target audiences and health effects topics.

Alice Collingwood noted that State and local agencies are still asking what the FACA process is all about and are wondering when they will find out. She said the downlink can be used as a "FACA 101" lesson in which understandable information is made available to target audiences to fill the information gap.

Scott Thomas wants to include information on how State and local agencies will actually calculate whether or not an area meets the standard. This should include guidance on how to round numbers in calculations. He wants the downlinks to provide air agencies with enough information to determine whether they are in attainment.

Ron White thinks the downlink should reach affected industries, air agencies, Metropolitan Planning Organizations, and public interest groups. He suggested that one downlink could be done for all audiences, or a series could be done that are tailored to different audiences. Tom Curran questioned whether health effects information needs to be changed much for different audiences. Alice Collingwood said there should not be much difference between audiences concerning health effects information, except that some groups will require a greater level of detail. Tom Curran said the downlink will be done by September 30, 1996 and should last 3 to 4 hours.

Ron White suggested that the first downlink be an overview which includes information on topics such as health effects, attainment/nonattainment designations, and control strategies. This initial downlink could then be followed by more specialized information on attainment/nonattainment, monitoring, etc. He thinks the first downlink should begin with an introduction to what the FACA process is all about, including why the EPA is revising the standards. This will necessitate providing information about health effects and should allow adequate time for a question and answer period similar to the American Bar Association's downlinks.

Brochure

Jan Kleeman said that funding for the brochure looks promising during EPA's current fiscal year. She asked members for feedback on what information should be covered in the brochure, both general and specific. Draft versions of the FACA information, being developed by EPA, should be ready for members' feedback at the next meeting. Jeff Clark is expected to finish the pieces on ozone's health effects today and although it is not under FACA's purview, the Agency would like feedback from this group on how the materials come across (e.g., are they clear and understandable?).

The idea of having a sample Internet brochure which would allow additional pages to be added at a later date was mentioned. Alice Collingwood liked this idea and suggested using the "white paper" format. She stressed that having a format which allows for easy updating as material evolves over time will facilitate a long product "shelf life." She thinks the brochure format is more fixed and will not easily accommodate evolving information. Alice Collingwood also said that this more fluid format will help create a feeling of openness around the FACA process. Tom Curran agreed, noting that the material will probably need to be updated in 6 months anyway. He likes the idea of the 8.5" x 11" size and adding updates.

Caryl Pfeiffer suggested writing a brochure on what FACA is and why it is being done because that information will not change. The Work Group papers, however, will evolve so an updatable notebook would be preferable for them. Richard Paul suggested writing one-page papers on single issues.

Tom Curran stressed that he would like the Work Group to come away with a firm direction on what will be done with the brochure or updatable notebook after the face-to-face meeting. He noted the Work Group's agreement about going with the one-page format.

Items for Work Group Review/Consideration

Jan Kleeman said copies of the Science & Technical Support Work Group's document will be mailed to members soon. Members were asked to review it with an eye on how pieces might be used in future Communication & Outreach materials and whether it makes sense and is understandable. Members were also asked to identify anything that needs further explanation. Tom Curran noted that this document is not intended for the general public and reiterated the goal of identifying relevant pieces for use in the Communication & Outreach one-pagers.

Jan Kleeman will send members the fact sheets on the FACA process, health effects, and if possible, "What is NAAQS?" Members were reminded to think about whether these will be understandable to the general public and to be ready to comment on them at the upcoming face- to-face meeting. This will allow the process of creating and compiling Communication & Outreach materials to really move forward.