DATE:	May 13, 1996

SUBJECT:	DRAFT Summary of May 2, 1996 Communication and Outreach Work Group meeting

I.	PURPOSE

A Communication & Outreach Work Group teleconference call took place on May 2, 1996 to discuss the contact list, Home Page, and action plan. Following is a summary of the discussion and proposed action items.

II.	PARTICIPANTS

Work Group members in attendance:

Tom Curran, Co-chair, OAQPS/ITG

Ron White, Co-chair, ALA

Jan Kleeman, OAQPS/ITG

Tad Aburn, MDE

Stephanie Cooper, OTC - for Bruce Carhart

Alice Collingwood, PSAPCA

Kathy Ellis, DOD

Nancy Kruger, STAPPA/ALAPCO

Richard Paul, AAMA

Caryl Pfeiffer, Kentucky Utilities Co.

Nancy Seidman, Massachusetts DEP

Beverly Smith, Oklahoma DEQ - for Scott Thomas

Sandy Stash, ARCO

Work Group members not in Attendance:

Veronica Kun, NRDC West

Quin Shea, NMA

Other EPA attendees: Susan Bullard (OMS), Barbara Parzygnat, Nancy Pate, Christine Sansevero, Larry Wallace, Bob Stallings, Karen Borel (Region IV), and Jennifer Morisato (Region VI).

Eric Schweitzer, EC/R Incorporated (EPA Contractor support)

III.	MEETING SUMMARY

Action items

1)	Any members who have not given their TTN usernames to Jan Kleeman, please do so. Without them, members will not have access to the private development area or upload authority in the Work Group areas.

2)	Stephanie Cooper will send an inventory of OTC's ozone informational materials to Jan Kleeman.

3)	Jan Kleeman will distribute the "What is FACA?" piece to Work Group members. Comments are due back to her within one week of receipt.

4)	Jan Kleeman will send Karen Borel a copy of the action plan.

5)	Jan Kleeman will send a draft agenda for the May 30 FACA Subcommittee meeting as soon as possible. She will also determine the availability of a conference line for members not able to attend the May 29 work group meeting.

6)	Christine Sansevero will be pulling the Home Page together over the next two weeks	and would appreciate any additional comments within that time frame.

7)	Ron White is waiting for a list of contacts from the Clean Air Network. Karen Borel will check Scott Thomas's list of State and local agency contacts.

Other items to note:

1)	Schedule for upcoming meetings:

5/16	12:30 p.m. - 2:00 p.m. EST	(919) 541-1591

The next in-person Communication & Outreach Work Group meeting is scheduled to take place from 1:00 - 4:00 p.m. EDT on May 29, 1996 in Durham, North Carolina at the OMNI Durham Hotel (reservations: 1-800-843-6664, direct number 919-683- 6664). The FACA Subcommittee will meet from 8:00 a.m. - 5:00 p.m. EDT on May 30, 1996 at the OMNI Durham.

6/13	12:30 p.m. - 2:00 p.m. EST	(202) 260-8330 (#6978)

6/27	12:30 p.m. - 2:00 p.m. EST	(202) 260-8330 (#6978)

2)	The TTN helpline number is (919) 541-5384 and its hours are 11:00 - 5:00 EST.

IV.	SUMMARY OF DISCUSSION

Work Group Business

The following members gave their TTN usernames to Jan Kleeman during the teleconference: Alice Collingwood, Ronald White, Susan Bullard, Karen Borel, Caryl Pfeiffer, Nancy Seidman, David Foerter (for OTC), Scott Thomas (or Beverly Smith for OK DEQ), Jennifer Morisato, and George Aburn (or Robert Lacount) for MDE. If your username has not been set up for access to the TTN, you will not see the option for the development area when logging in. Information posted on the upload area will immediately show up in the download area. Kathy Ellis will e-mail her TTN username to Jan Kleeman. Sandy Stash is not registered on the TTN yet.

Alice Collingwood and Karen Borel reported having trouble getting a dialtone when calling the TTN bulletin board. Tom Curran urged members to inform EPA if they have difficulty gaining access. The only way EPA knows whether users are having trouble with the TTN is by the calls made to the helpline.

Jan Kleeman began the meeting by addressing the action items from the previous meeting's minutes item by item.

-	Jan Kleeman compiled the lists of questions into one list, with headings by target group. On May 2, she posted the compiled list of questions on the TTN bulletin board.

-	Jan Kleeman passed Alice Collingwood's comments on Communications & Outreach aspects of the Interim Implementation Policy to the Base Programs Analyses & Policies Work Group.

-	The TTN brochures have been sent out.

Contacts List Update

Lists of contacts have been received from Scott Thomas and Richard Paul and have been labeled draft and posted to the development area of the bulletin board. Ron White is still waiting for a list of contacts from the Clean Air Network. Karen Borel will check Scott Thomas' list of contacts. Work Group members should send any remaining lists to Jan Kleeman. She will compile them and post them on the TTN as well. Work Group members can add or make changes to postings in the development area. Work Group members can also upload items onto the bulletin board's development area.

Jan Kleeman has put together a list of multi state groups that routinely work with EPA. She is working on gathering more specifics (e.g., contact names, addresses, etc.). It was noted that many of these groups are already on Scott Thomas' list.

Internet Home Page

A draft Framework for O3/PM/RH Implementation FACA Internet Home Page was distributed with the meeting agenda. The following is a summary of work group members' comments and discussion.

General Comments

Jan Kleeman noted that the Home Page framework evolved from internal EPA discussions and the storyboard outline used earlier. She asked for feedback on whether the framework is missing information and if members agree with the flow. Tom Curran said the main goal of the Home Page is to make the O3/PM/RH process available to the general public.

Alice Collingwood asked when the Work Group can begin to get simplified information ready. Tom Curran said that EPA will have a better idea of communication timeframes after the briefing today for Carol Browner on the ozone NAAQS.

Tom Curran asked members if it is a good idea to provide links to Web pages from other agencies. Will it appear EPA is endorsing this information? Ron White suggested sticking with the EPA/FACA material initially.

Christine Sansevero said all the links listed in the draft 'Framework for O3/PM/RH Implementation FACA Internet Home Page' will be accessible from the FACA Home Page. Some links will go to existing EPA Internet sites. The ANPR and IIP FACA links may be accessible from the technical background link. Tom Curran suggested the draft rules (IIP & ANPR) could be a separate item on the Home Page, possibly titled as 'Draft Rules Under Development'.

Jan Kleeman encouraged members to send additional comments on the organization and understandability of the draft Home Page. Tom Curran expects that the Home Page test version will be available on the test server (must know address to access) by the end of May to allow for further comments.

Background or FACA link Section

Caryl Pfeiffer noted that the 'Health Risks' and 'Environmental/welfare risks' titles under the 'Why is this Project Necessary?' heading are NAAQS issues and should be sub- sections under 'Ozone NAAQS Review' and 'PM NAAQS Review'.

Ron White suggested adding 'maximize efficiency of control programs' as a fourth goal under 'Overall Project Description'.

Current Status & Trends Section

The 'Current Status and Trends' link is to EPA information already out on the EPA Web sites, such as the Trends report, etc.

Concern on the availability of the most recent PM staff paper was expressed. Tom Curran will relay this concern. The staff paper will be publicly available after Carol Browner is briefed on it, which should be next week. EPA is also trying to get the fact sheet out.

Richard Paul asked whether the staff paper will be available on the Internet Home Page. Tom Curran said it will be posted on the TTN bulletin board. Richard Paul questioned whether having a document like the staff paper on the Home Page conflicts with its non- technical objective. Tom Curran said the 'Frequently Asked Questions' (FAQ's) and 'Background' sections will serve this purpose. It is possible that a message will be posted to let users know about the technical nature of some areas. Ron White does not think the staff paper undermines the principle of simplicity and thinks users should have the option to download the whole staff paper if they desire. He also noted that an executive summary of the staff paper would be helpful on the Home Page.

Susan Bullard asked whether anything has been done to get feedback from the Office of Enforcement and Compliance Assurance or John Seitz on posting the PM staff paper on the TTN. She stressed the need to get approval prior to posting anything controversial on either the TTN or the Internet. Tom Curran noted that OAQPS is familiar with dealing with this issue/concern from it's experience with the existing EPA pages, and that procedures are in place for obtaining this approval.

Ron White asked what is envisioned for the 'Implementation strategies' sub-bullets under both the PM-10 NAAQS and ozone NAAQS bullets. Tom Curran said he is not sure at this time, and that the information here may better fit under the 'Control Program Implementation Issues' section.

Technical Background Section

Tom Curran said the Technical issue papers listed in this section will include those written by other Work Groups. Jan Kleeman said the first two bullet items in this section will be EPA links and the third, Technical issues, may be broken into an EPA link and a FACA link.

Options Under Consideration Section

The "Options Under Consideration" section will include information about the different forms and levels of the standard being considered. It may include maps illustrating alternative standards. Ron White suggested this may be NAAQS information rather than implementation information. He suggested clarifying that the "Options Under Consideration" section concerns the NAAQS. He said it may also be a good idea to clarify which issues are under FACA's purview and which are not. Users may get confused about that when accessing both on the same Web site. The "Options Under Consideration" section will now be called the "NAAQS Options Under Consideration" section.

Richard Paul asked if sections will be updated periodically. Tom Curran replied that the intent is to provide people with the status at a given date. The goal is to integrate the Home Page with the overall communication strategy.

Control Program Implementation Issues Section

Tom Curran asked if the ANPR should be moved from the "Control Program Implementation Issues" section. Ron White suggested the IIP and ANPR be on one FACA page and the material related to the standards be separate links to EPA sites. Christine Sansevero said a single page can be separated into EPA and FACA sections. Tom Curran asked for ideas on other names for this section. He thinks it may sound too bureaucratic. Alice Collingwood suggested leaving the name as is for now. Tad Aburn suggested simply calling it "Implementation Issues", but Jan Kleeman questioned whether that would make sense to the general public. They might ask; Implementation of what? Ron White suggested the title "Revised Standards Implementation Issues." Jan Kleeman noted that Regional Haze does not have a standard.

Richard Paul asked whether each issue will be discussed, including an explanation. Will there be information from the other Work Groups as well? Tom Curran said EPA's budget will be in transition for the next 30 days. Depending on the budget, contractor support may be used to develop these materials.

How to Comment Section

Susan Bullard asked if the EPA Office of General Council has been contacted regarding responsibility for how formal comments are made under FACA. There will be a paragraph explaining how to provide formal comments to the docket.

Action Plan

Jan Kleeman received no further comments or additions to the action plan. The necessary information on the action plan can be pulled together. For example, the clearinghouse of existing State and local agency information. State and local agencies need to be contacted to get this information.

Nancy Kruger said STAPPA/ALAPCO is currently developing an information resources guide. She has contacted the Public Information Officers to determine what information is available, both general and detailed, and is awaiting responses. Nancy Kruger said there is probably not much information there and what there is may be somewhat parochial. STAPPA/ALAPCO members are looking for this type of information themselves.

Stephanie Cooper said OTC has done an inventory of ozone-related information materials available for the Northeast region. It includes the names of organizations, contact info, how to order, and if applicable, cost information. She will send a copy of the inventory to Jan Kleeman.

Ron White asked about the status of the basic FACA piece and whether it has a production schedule. Tom Curran responded that one version is on the TTN bulletin board. However, it is not exactly what is needed for general public consumption (i.e., for those not at all familiar with this process, it would still leave questions). Jan Kleeman will send a copy of the basic FACA piece to Work Group members and requested comments be submitted within one week of receipt. EPA is trying to improve this piece to be more understandable to the general public. Depending on budget decisions, it may be produced as an EPA brochure. Several members concurred that it would be a good idea to have hard copies of this piece for those without access to the Internet. Alice Collingwood suggested that all information produced should be in multiple formats, otherwise it will not reach much of the intended audience. Tom Curran reiterated his hope that the Internet will encourage a more simplified writing style from the technical people, which is very much needed to make EPA's technical documents generally understandable.

Tom Curran noted that Christine Sansevero will be pulling the Home Page together over the next two weeks prior to making it available on the test server and would appreciate any additional comments within that time frame.

Miscellaneous

One member mentioned that legal counsel says a docket needs to be opened and formal means be made available to express and submit comments.