July 3, 1997

Dear Subcommittee Member:

The next meeting of the Subcommittee for Development of Ozone, Particulate Matter and Regional Haze Implementation Programs is scheduled for Wednesday, August 13 (from 8:30 a.m. - 6:00 p.m.) and Thursday, August 14 (from 8:30 a.m. - 5:00 p.m.). The meeting will be held at the:

Doubletree Columbia River (formerly Red Lion)

1401 N. Hayden Island Drive

Portland, Oregon 97217

Telephone: 503/283-2111

The Coordination and Work Groups will hold meetings on Tuesday, August 12. More specific information on those meetings will be available via the Ozone/PM/Regional Haze bulletin board.

Hotel/Shuttle Information

A block of rooms has been secured for the meeting at the rate of $87.00 for a single and $105.00 for a double until July 21. Note that these are the Government hotel rates, however a 9 percent room tax has not been included in the rate. Government employees and FACA members traveling as Government employees must provide the hotel with a copy of their travel authorization in order to be exempt from the tax. If you do not bring your travel authorization, the additional

9 percent tax cannot be reimbursed under the Federal travel regulations. Non-government travelers will be subject to the additional room tax of 9 percent. When contacting the hotel to make reservations, please indicate that you are attending the "EPA Meeting".

The hotel provides complimentary shuttle service between Portland International Airport and the hotel. The shuttle leaves the airport at 10 and 40 minutes after the hour outside the baggage claim area. The hotel is approximately 12 miles from the airport and

5 miles from downtown Portland.

Travel Reimbursement

As you know, FACA authorizes EPA to reimburse travel and per diem expenses upon request by Subcommittee members. However, it is EPA's policy, due to the budget constraints, not to reimburse these expenses for Subcommittee members from the business community, except

under extraordinary circumstances. While limited funding is available to cover the travel expenses of other Subcommittee members, the number and duration of future meetings will depend on the number of funding requests that we receive. See attachment for specific information on travel reimbursement.

Arrangements for non-EPA funded travel (and travel by participants from Federal Agencies) are the responsibility of the individual participants.

Meeting Attendance

Because of the growing number of Subcommittee members and in order to better manage the upcoming meeting, please call Denise Gerth at 919 -54l -5550 by July 28, 1997 to indicate if:

1) You plan to attend

2) You are sending an alternate (and the alternate's name)

3) You will not be able to come to the meeting

This information will help us to prepare for the meeting.

Meeting Agenda

A draft agenda will be forwarded to you as soon as it is available. The issue papers for discussion at the August 13-14 meeting will be available on the OAQPS TTN bulletin board by COB August 5, 1997 and from the website ( http :// ttnwww.rtpnc.epa.gov ) by August 6, 1997. The focus of our next meeting will be a continuing discussion of Phase II implementation issues. Because of the number of issues to be discussed, we plan to hold 2 full days of meetings and adjourn at 5:00 p.m. on August 14, rather than at 3:00 p.m. as we have done in the past. I would appreciate if you would schedule your itinerary so that you will be able to stay for the entire meeting in order to participate in all of the discussions.

If you have any questions, please feel free to call me at

919 -54l -5498 or Denise Gerth at 919 -54l -5550.

Sincerely,

William F. Hamilton

Designated Federal Officer

Enclosure

EPA/OAQPS/AQSSD/DGERTH/NCM RM536:(MD-15)x5550

File Name:c:\1\Gerth\aug.mtg 7/2/97

ENCLOSURE

TRAVEL REIMBURSEMENT

Travel Authorizations: All EPA-funded travel must be authorized by this office in advance and comply with EPA's travel approval review procedures. If you are requesting travel assistance, contact JoAnn Allman at 919 -54l -1815 as early as possible. Her voice mail will indicate who to contact if she is out for an extended period of time. Travel assistance requested of other EPA staff will not be authorized. JoAnn is responsible for having your travel authorizations and airline reservations prepared.

If you live in the Portland, Oregon area and plan to request reimbursement for mileage and parking or taxis/limousines, we will also need to prepare a travel authorization for you. Please contact JoAnn as soon as possible for authorization to collect local travel expenses as well.

Airline Tickets: Because you are traveling as a government employee, your airline reservations will be made on the government contract carriers in order to obtain the government rate. Airline tickets can only be paid for with a Government Transportation Request ( GTR ) that we will issue.

Per Diem and Lodging: You will be reimbursed for per diem and lodging based on the Federal travel regulations. These rates vary from city to city. Since per diem is based on a set amount, receipts do not have to be submitted for meals. However, receipts for lodging are required, in addition to any incidental expenses over $25.00

Taxis and Limos: Taxis and limos are authorized for ground transportation to and from airports and hotels, whereas rental cars are not authorized for government travel. As a reminder, you are required to submit a receipt for expenses over $25.00 (except for food as noted above).

Travel Vouchers: At the subcommittee meeting you will be provided an envelope with: 1) a travel voucher form (signature needed only), 2) travel information form, 3) directions for voucher submittal, and 4) an envelope addressed to JoAnn Allman . Please fill out and submit the requested information in order to be reimbursed in a timely manner.

Please note that travel assistance not approved by EPA in advance and/or transportation costs that are charged to an individual's credit card will not be reimbursed by EPA.